Free Outlook Signature Generator
Create professional email signatures for Outlook 365, desktop, and web. Works with all versions.
Works with All Outlook Versions
Outlook 365, 2021, 2019, 2016, and Outlook.com
One-Click Installation
Copy your signature and paste directly into Outlook
Professional Templates
Industry-specific designs that look great in Outlook
Images & Social Icons
Add your photo, logo, and social media links
Create Your Outlook Signature in 3 Steps
We'll show you exactly how to add your signature to your version of Outlook
Enter Your Information
Add your name, title, company, and contact details
Choose Your Style
Select from professional templates and customize colors
Install in Outlook
We'll show you exactly how to add it to your version
Select Your Outlook Version
Choose your Outlook version to see supported features and setup instructions
Supported Features
- Full HTML signature support
- Images and social icons
- Multiple signatures per account
- Sync across devices (web version)
- Rich text formatting
Outlook Signature Templates
Professional templates designed to work perfectly in Outlook
Corporate
ProfessionalExecutive
ProfessionalModern Business
ProfessionalMinimalist
MinimalistSales Professional
SalesHealthcare
HealthcareLegal Firm
LegalTech Startup
TechOptimized for Outlook
Our signatures are built to handle Outlook's unique rendering requirements
Consistent Rendering
Outlook's rendering engine is notoriously tricky. Our signatures are tested across all versions.
Proper Table-Based Layout
We use Outlook-compatible HTML that won't break or misalign.
Image Hosting Included
No broken image icons. We host your images on reliable CDN servers.
Outlook Signature FAQ
Common questions about creating and adding signatures in Outlook
How do I add a signature in Outlook 365?
In Outlook desktop: File → Options → Mail → Signatures. In Outlook web: Settings → View all Outlook settings → Mail → Compose and reply. See our detailed tutorial.
Can I use the same signature in Outlook desktop and web?
Signatures are stored separately in Outlook desktop and Outlook.com. You'll need to add your signature to each platform, but our tool makes it easy.
Why does my Outlook signature look different when received?
Email clients render HTML differently. Our signatures are tested across major email clients to ensure consistent appearance.
Can I add my signature to Outlook mobile?
Yes, Outlook mobile apps support signatures. The setup process differs slightly from desktop, and mobile only supports text signatures.
How do I set different signatures for new emails vs replies?
Outlook allows separate signatures for new messages and replies. Configure this in File → Options → Mail → Signatures.
Does this work with Microsoft 365 business accounts?
Yes, our signatures work with all Microsoft 365 plans including Business, Enterprise, and Education.